Management Committee

Below are the roles and responsibilities of each position on the management committee as per the Australian Associations Incorporation Act 1981. Individuals can nominate or be nominated at our Annual General Meetings.

Note: A person is not eligible to be elected as a member of an incorporated association’s management committee if—

(1)(a) the person has been convicted—

(i) on indictment; or

(ii) summarily and sentenced to imprisonment, other than in default of payment of a fine; and

(b) the rehabilitation period in relation to the conviction has not expired.

(1A) Also, a person is not eligible to be elected as a member of an incorporated association’s management committee if—

(a) under the Bankruptcy Act 1966 (Cwlth) or the law of an external territory or another country, the person is an undischarged bankrupt; or

(b) the person has executed a deed of arrangement under the Bankruptcy Act 1966 (Cwlth), part X or a corresponding law of an external territory or another country and the terms of the deed have not been fully complied with; or

(c) the person’s creditors have accepted a composition under the Bankruptcy Act 1966 (Cwlth), part X or a corresponding law of an external territory or another country and a final payment has not been made under the composition.

(2) In this section—

rehabilitation period has the meaning given in the Criminal Law (Rehabilitation of Offenders) Act 1986.

President Roles & Responsibilities

The president usually chairs the management committee and will also play a major role in the incorporated association’s meetings. Under the model rules, the president is required to chair all meetings he/she attends.

If the president cannot attend a meeting for any given reason, another member of the management committee can be nominated as chair.

Incorporated Associations Smart Business Guide (Refer p18)

Secretary Roles & Responsibilities

The secretary is primarily responsible for managing the records of the incorporated association. The secretary will also:

  • Take and keep minutes for the incorporated association’s meetings
  • Keep the register of members
  • Take nominations for the management committee
  • Provide appropriate notice to members for meetings
  • Call and convene special general meetings
  • Arrange the meeting venue and prepare the agenda
  • Coordinate any correspondence or reports to be presented at meetings
  • Circulate the minutes of meetings to members
  • Complete any actions arising from meetings that require correspondence
  • Receive all incorporated association correspondence and bring urgent matters to the attention of the president or treasurer if necessary.

Incorporated Associations Smart Business Guide (Refer p19)

Treasurer Roles & Responsibilities

The treasurer is primarily responsible for the financial management of the incorporated association. The treasurer will:

  • Keep and maintain an asset register for the incorporated association
  • Manage the petty cash balance and ensure the petty cash book is kept up-to-date
  • Keep all documentation for payments made including receipts, invoices and statements
  • Keep and maintain the incorporated association’s deposit and cheque books
  • Ensure all payments are approved or ratified by the management committee and are recorded in the minutes
  • Keep all financial records in Queensland
  • Keep either a receipt book of consecutively numbered receipts, or computer system records of them.

Incorporated Associations Smart Business Guide (Refer p19)